Instagram DM capture
Pull DMs into WhatsApp where you can actually convert them.
Aesthetic Clinics · WhatsApp Automation
WhatsApp automation for aesthetic clinics.
Convert Instagram DMs into booked, paid consultations — and keep clients coming back on schedule.
Most aesthetic clinic enquiries come through Instagram and WhatsApp at all hours, and most get lost in DMs. Otomate qualifies the enquiry, sends pricing and pre-treatment info, books the consult and takes the deposit — without your therapists touching the phone.
What you can automate
Six things automated from day one.
Treatment pricing
Price lists and pre-treatment info sent instantly.
Consult bookings + deposits
Clients book and pay a deposit to lock the slot.
Pre-treatment intake
Medical history and consent forms completed before arrival.
Recall scheduling
Botox, filler and laser top-ups timed to the perfect window.
Aftercare & reviews
Aftercare instructions and review requests sent automatically.
How it works
See the full process- 01
Free assessment
We map your current lead flow and where customers drop out.
- 02
System design
We design every flow and you sign off before we build anything.
- 03
Build & connect
WhatsApp Business API, CRM and lead sources connected in days.
- 04
Go live & support
Training, go-live, then 30 days of monitoring and tuning.
Example scenario
A new client DMs you on Saturday night
A client DMs your clinic on Saturday at 22:00 asking about lip filler pricing. Otomate sends the price list, qualifies them with two questions, books them into Tuesday's consult, takes a R500 deposit and sends pre-treatment instructions — all before your therapist is back online Monday.
Questions, answered.
Ready to see what an automated pipeline looks like for aesthetic clinics?
Book a free 30-minute assessment and we'll map exactly where leads are leaking — and what we'd change.